Best 6 No-Brainer Invoicing Software for Small Businesses in 2022

Invoicing Software

If your business sends invoices and purchases regularly, keeping your financial records in order can be surprisingly time-consuming. There’s a reason that full-time bookkeeping and accounting services exist. That can have a significant negative impact on your business’s cash flow. If you find yourself going for weeks at a time without receiving payment for your products or services, it can cause a lot of financial strain and even push you into debt. If you can’t meet those demands, it’ll soon start to cost you business if it hasn’t already. Fortunately, invoice software is an affordable way to collect funds remotely.

What is invoice in simple words?

An invoice is a document that a business sends to a buyer. It lists the products and services that the business has provided the client. When an invoice is sent to a customer, it acts as an official request for payment for these products or services. Start invoicing for free.

Simply log in on a web browser and jump right into your QuickBooks account. Your personal data and settings are right there, stored safely in ‘the cloud’. You can create a recurring template for just about every type of transaction, such as invoices or expenses.

Send better invoices and get paid faster

Invoicing software can be an invaluable tool for any small business. These are some of the most significant ways you can use them to your benefit. Know exactly what your client will see before sending your invoice. Innovative dashboard, business insights and custom invoicing – all through your Lendio account. See funding solutions from 75+ nationwide lenders with a single application. If your business does a lot of international invoicing or you are just looking for a tool that will give you great invoicing automation, Zoho Invoice is an unbeatable choice. Always do a quick Google search on the integrations that the software you are thinking of buying supports to be sure it will work with your existing tools.

Many paid options offer a free trial, allowing you to test the software before committing to a monthly or yearly plan. Some apps can handle all your accounting needs, including invoicing and monitoring your cash flow. If you choose an app that is just for invoicing and billing, though, it should integrate with whatever accounting software you already use. Otherwise, you run the risk of making costly errors as you transfer information from one program to the other, and of losing time that could be spent on other parts of your business. With ProfitBooks invoicing software, you can create professional invoices and track outstanding payments due with few clicks. On the client’s end, the invoices are designed to be user-friendly. Clients can open the invoices by email, review them, and seamlessly make payments from their smartphone or desktop computer.

Invoicing software& easy accounting

The Small Office plan ($9.95/user/month) removes the user limit and comes with extra features like recurring tasks, active timers, live reports, or file proofing and versioning. Select the jobs you’d like to create invoices for, and email them to customers with a couple of clicks. Or if your customers prefer snail mail, Jobber will queue up invoices and envelope labels for printing. When you complete a job, the invoice is automatically generated.

  • Finally, the business intelligence part of the BillingPlatform equation delivers complex reporting and analytics along with dashboards.
  • Invoice2gois a mobile and web invoicing app designed for micro- and small businesses.
  • The price for multiple users ranges between $50 and $180, depending on the number of users.
  • Also, Xero will allow you to try out their platform free for 30 days before deciding which plan best suits your business.
  • With a basic billing and invoice plan that costs as much as FreshBooks’ cheapest accounting plan, Hiveage works best for larger teams with a bigger invoicing budget.

The best invoicing software is Melio, which allows for bank transfers and credit/debit card transfers even for vendors who only accept check payments. You can use the software for free and can access it via mobile devices, ensuring that you stay on top of your invoices no matter where you are. If you run a business and need to charge customers for your goods or services, you will need online invoicing software. QuickBooks is built for small businesses, freelancers, startups and established enterprises.

Invoice by Wave

The free version is a bit limited from an invoicing perspective, offering only three invoices. Recurring invoices automate the sending of invoices based on your settings. Jobber makes it easy to know the status of all your invoices at a glance.

Along with all the typical payment gateways, like PayPal and Stripe, Hiveage supports Braintree, Authorize.Net, WePay, coinbase—and more. And Hiveage’s multicurrency support is ideal for individual sellers who accept payments through multiple gateways from clients all over the world. Paymo made its debut in 2008 as a time tracking and invoicing tool for freelancers, then slowly morphed into a full-featured project management app over the years. Besides projects and tasks, you can track time and pull time entries directly into an invoice. Then further customize it , add a tax or discount, and get paid in 95 currencies. Offer an online payment option with Jobber’s credit card processing. Jobber customers offering online payments get paid 2x faster than cash.

Unless you plan to take advantage of all of the features offered by Xero, there are plenty of more affordable invoicing solutions on the market. Invoicing software allows you to create and send invoices directly to your customers.

Extensible Invoicing App With Good Reporting

Reminders can be sent automatically, and it’s easy to keep track of outstanding invoices and payments made to date. Xero runs as a cloud-based app, which makes it accessible on any device. There’s expense management, purchase orders, and a mini-accounting package feel too.

Invoicing Software

If you have created a quote for the project, you can issue a progress invoice as a percentage of the quoted value as you go. Keep track of your un-invoiced work in progress from the financial tab of the job or under ‘Business’ and ‘Work in Progress’.

How to choose the best invoicing software

You’ll inevitably run into those who have many other redeeming qualities but can’t seem to complete invoices on time. Not only will the software save you a significant amount of time and energy, but your clients will appreciate the increased quality of your documentation. Holding yourself to a higher standard of professionalism will only benefit your client relationships. These may all be intangibles, but they manifest themselves in a tangible way. Making your customizable invoices look more professional can directly increase your client’s timeliness in paying you and smooth out your cash flows. You can bill your clients like a pro with Indy’s Invoices tool.

I look at the dashboard and know how many invoices are on the way, when they should be paid, and the average time it takes someone to pay. Amy Nichol Smith has more than 20 years experience as a journalist and editor, writing on a range of topics, including tech products and services, the gaming industry, and small business. She has been featured in Tom’s Guide, L.A. Times,, Reader’s Digest, and Investopedia. Her favorite tech product is a tie between her Roomba and gaming PC. Create custom invoices in minutes that will impress your clients. Save your favorites as templates and duplicate them with the click of a mouse. Customer small business financing solutions delivered through a single, online application.

There are also some features you won’t find with most other invoicing software, such as a customizable chart of accounts. With FreshBooks, you can send unlimited invoices and estimates to your customers. There are a number of time-saving automations built into the software.

Which is better QuickBooks or Excel?

While Excel requires you to tailor and test your spreadsheets with the right formula, QuickBooks is already built for all your desired accounting purposes. Your business will benefit from income statements, invoice templates, balance sheet templates and more, leaving you more time to focus on other business goals.

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Coming back to the invoicing part, Invoice Ninja alerts you when a client has viewed or paid an invoice. It also offers a password-protected client portal where clients can view their invoices and payment history. This way, you can nurture a better relationship with them without chasing payments or breaking the bank to add them as regular users. Moreover, BigTime can integrate with third-party applications so that data consolidation is automated. BigTime is also accessible on iOS and Android devices using its native mobile app. It has an offline mode and auto-syncing options so you can use it even when you don’t have access to internet connection.

Invoicing Software

Experience all the benefits of an enterprise-grade system without having to pay thousands of dollars. If you rely on other software programs already, look for an invoicing option that integrates with them.

Salesforce CPQ

You get a little less automation with Wave than you do with invoice-specific products. (Invoice Ninja, for instance, automatically follows up on overdue and unpaid invoices.) Finally, we don’t recommend Wave Accounting for product-based businesses. Invoice by Waveis a free invoicing app designed to create invoices of professional quality. You can choose Invoicing Software from a wide range of templates and personalize them with your logo and company colors. Other layout options include custom columns and drag-and-drop line items. If you do not want to create a Wave account, you can use the online Wave invoice generator. The Forever Free plan allows you to send an unlimited number of invoices and store up to 100 clients.

In basic terms, an invoice is a bill sent to your customers after you complete a job or visit. The invoice establishes what services you or your company provided, how much is due and when, and how your customer can pay. Field service invoicing software like Jobber helps you streamline your invoicing process and turn hours of invoicing into a 10-minute task with our batch invoicing feature. Zervant users get paid faster – with access to financial management tools which empower you to spend less time on the boring stuff, you can radically change the way you do business. We value data portability, which is why you can save your invoices wherever you like.

Sage CRM

Brian has over 30 years publishing experience as a writer and editor across a range of computing, technology, and marketing titles. He has been interviewed multiple times for the BBC and been a speaker at international conferences. His specialty on techradar is Software as a Service applications, covering everything from office suites to IT service tools. He is also a science fiction and fantasy author, published as Brian G Turner. We’ve also reviewed other billing and invoicing packages including Procurement Express and Turbine, which offer a variation on the more standard theme. Rounding it out is an accounts receivable side to BillingPlatform that takes control of payments, credits and refunds plus any dunning issues too.